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Add Letter to Invoice Numbers

Solution

You can set the starting invoice number by going to Admin -> Billing -> Company Options -> Defaults -> Invoicing -> Next Invoice Number. This number will only be used if it's higher than all current existing invoice numbers.  This setting is not shared between companies, if you have more than one company set up in your installation, but it is used for all inventory locations/branches within a company. You can't however add a letter to the beginning of the Next Invoice Number field as the system won't increment the number properly

If you'd like to override the invoice number that is generated for a given invoice and add a letter to it, you can turn on the Invoice Number Override add-on (Tools -> System -> Add-Ons). When saving an invoice you'll have an option to modify the invoice number by adding a letter or letters to it.

As another option you can set up custom order and invoice numbering series on a per-user basis by activating the Per-User Numbering add-on (Corporate level). When editing a user (Admin -> System -> Users) you'll have a new section labeled User Sequences For This Company. You can set the next invoice number for the user along with a prefix and/or postfix for the invoice or order number. The sequences will only be used for orders and invoices created by the individual user.

You can also use the Custom Order Numbering Schemes add-on (Corporate level) by going to Admin -> Orders -> Custom Order Numbering. You can set a prefix for orders numbers and a starting order number. This number series will apply to all users for orders entered in the company.

 
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Article details
Article ID: 448
Category: Receivables
Date added: 2013-01-24 16:01:01
Views: 576
Rating (Votes): Article rated 4.3/5.0 (40)

 
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